FAQ – Frequently Asked Questions

• What does the HR and payroll service include?

  We provide full support for employment and civil law contracts, including: managing personnel files, preparing documents related to the employment relationship, registering employees with ZUS, and submitting ZUS declarations. Check what the accounting service includes.

• Does PG Partner Gospodarczy advise on the best form of employment for employees?

  We inform clients about the available forms of employment and which one seems most beneficial, but the final decision lies with the client.

• Will HR and payroll specialists handle my employees' leave applications and sick leave?

  The HR department plays a key role in managing various employee-related issues, including leave applications, sick leave, and ZUS certificates. The HR department is responsible for: receiving leave applications from employees, checking available leave balances, verifying leave dates in the context of organizational needs, preparing decisions regarding leave approval, informing the employee of the decision, and recording the information in the HR system. Regarding sick leave, the HR department is responsible for: receiving sick leave documentation from the employee, verifying the compliance of the medical certificate with applicable regulations, recording the information about the sick leave in the employee’s documentation, corresponding with the employee about the sick leave, and informing the relevant departments about the employee’s absence due to illness.

• Who can oversee the validity of employees' medical examinations and qualifications on behalf of the employer?

  Overseeing the validity of employees’ medical examinations and qualifications is an important task typically handled by the HR department and the occupational health and safety (OHS) department. The HR department is often responsible for monitoring the validity of medical examinations, training courses, and other employment-related documents. HR staff track expiry dates and remind employees about the need to update necessary documents.

• What is the Company Social Benefits Fund (ZFŚS)? Who sets it up and manages it?

  Employers are required to establish a Company Social Benefits Fund, with funds sourced from employer contributions. The ZFŚS aims to improve the material living conditions of employees and their families. Benefits may include social assistance, health, cultural, recreational, and other services. Managing ZFŚS matters is the responsibility of the HR department, which monitors and administers the fund. Often, a union committee or social committee within the company participates in decision-making regarding the allocation of funds.

• Who is responsible for ZUS certificates?

  The HR department plays a crucial role in maintaining order and compliance with regulations in employee-related matters. Diligence, close cooperation with employees, and knowledge of current regulations are key to effectively managing these issues. The HR department can also handle matters related to ZUS certificates, including: receiving social insurance documents from employees, verifying the accuracy and compliance of documents with ZUS regulations, maintaining documentation related to employees’ insurance contributions, and cooperating with ZUS in case of errors or discrepancies.

• How are HR and payroll services priced?

  The price of the HR and payroll service is determined based on the number of employees and the documents processed. The cost of processing an employment contract for up to 20 employees is 60 PLN net per person per month. The cost of processing a civil law contract (contract of mandate, contract for specific work, remuneration of a board member) is 40 PLN net per person per month.